Information Officer

Information is a valuable resource for many organizations. Consequently, it needs to be managed, stored and distributed effectively. This is where information officers come in. These methodical individuals work for all kinds of organizations, from blue chip companies and law firms to government departments and hospitals.

Responsible for managing and maintaining databases, information catalogues and web resources, information officers use their expertise to make sure that the information they manage is safe, secure and easily accessible.

Information officers aren’t only responsible for storing, categorising and maintaining databases; they’re also responsible for identifying and procuring information which would be especially valuable for the organization.

Computer literacy is essential for information officers, as a large part of their time will be spent working with digital resources, such as content management systems (CMS), electronic document and record management systems (EDRMS) and other databases.

Information officers may even be responsible for project managing the design, development and implementation of new information management systems from time to time.

Information officers are usually the main point of contact for other people who wish to access information. Indeed, they act as information gatekeepers: responding to people’s requests, picking out the right pieces of information for them, or training people how to use the organization’s internal databases and catalogues.

To make sure that the security, accessibility and quality of the information remains consistent, information officers are also responsible for conducting information audits from time to time.

 

EDP Officer

EDP stands for electronic data processing systems, and an EDP specialist has direct supervision of large-scale computer systems and related equipment. The job duties include administering routine computer support tasks and doing special projects as assigned.  Skill in the operation of typewriter style, keyboard controlled electronic data processing equipment. 

EDP (electronic data processing), an infrequently used term for what is today usually called "IS" (information services or systems) or "MIS" (management information services or systems), is the processing of data by a computer and its programs in an environment involving electronic communication.  Under general supervision, controls large-scale computer systems and related peripheral equipment; performs computer system support tasks; and does other related work as required. 

They start the computer up and close it down. They keep a record of when specific jobs are run and run scheduled jobs when the computer is not so busy. If a job fails to run for some reason they take the appropriate action. At some installations they change out large disk packs or tape reels. Although it is a job of great responsibility, it requires less training than most computer jobs -- usually just a few months at a technical school.

 

Records Management System Officer

  • Managers and supervisors have responsibility as outlined in the Handbook of Administrative Responsibilities(PDF).
  • Record proprietors determine which records will be created, gathered, and maintained, and produce records for audit and other purposes. Records proprietors may be the manager of an operational unit. For large enterprise records repositories or multiple record filing systems, there may be more than one proprietor.
  • Record custodians maintain, secure, and care for records in accordance with Foundation and School Records Management Program This individual is the manager of the unit designated by the record proprietor as custodian. In some cases the record proprietor and record custodian may be the same person, or there may be more than one custodian.
  • Local records management coordinators create, publish, and maintain local record-retention schedules. The coordinator may propose records to include in the schedules, convey the interests of the campus to the Foundation and School Records Management Committee, and serve as a local resource for retention questions.
  • The Foundation and School archivist preserves records that have value to the Foundation  School or the research community because they reflect historical events or document Foundation and School history. This includes permanent maintenance of records that are designated for permanent retention with instructions to "transfer to Foundation and School Archives."

 

School Registrar

School registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information.

Registrar is the administrator responsible for student records and class enrollment. A high level of technological proficiency is often required for this position, and a bachelor's or master's degree is typically a prerequisite for employment.

A school registrar is an administrative professional who works for an educational institution to assist students with enrollment and withdrawal of classes. She maintains student records, test scores, works with school counselors and handles other various administrative and clerical tasks as needed. The level of expertise needed to be a registrar varies depending on where she is employed.

The primary job responsibilities of a school registrar are to proactively work with other school officials in determining the academic calendar and to ensure students have received proper communication related to school activities. He also works with state and local education boards, CHED, DepEd, FAPE and PEAC to set the agenda and curriculum for required student exams. Registration information, bill payment and being available to answer prospective student's questions are other responsibilities of a school registrar. Additionally he is expected to assist in the distribution of testing materials and coordination of summer school registration. A school registrar also has to have experience with first aid in the event of an emergency. Maintaining a current data base with students emergency contact information is also a primary job responsibility of a school registrar.

A school registrar is an administrative professional who works for an educational institution to assist students with enrollment and withdrawal of classes. She maintains student records, test scores, works with school counselors and handles other various administrative and clerical tasks as needed. 

 

TESDA Specialist and Focal Person

RESPONSIBLE FOR THE FOLLOWING:

  • Undertakes analysis and evaluation of project proposals and research studies;
  • Provides technical / instructional services to agency beneficiaries;
  • Promote TESD programs and services;
  • Provide technical support and services on TESD programs;
  • Generate, organize and analyze data as input to TESD Plan; 
  • Consolidates data and other periodic reports;
  • Assists in the development of procedures and techniques in assessing TVET needs and in the formulation of education / training program for his subject field
  • Prepares initial drafts of systems and procedures;
  • Assists in the provision of technical/instructional services to agency beneficiaries;
  • Assists in the analysis and evaluation of partnership arrangements in TESD;
  • Prepares periodic reports; and,
  • Performs such other functions as may be authorized.

Institution representative visits/inquires about Assessment and Program registration requirements and procedures.